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With our asset management software for schools, you can track every piece of equipment and infrastructure across your campuses.
From HVAC systems to playgrounds, you’ll know what you have, where it is, when it was last serviced, and what it’s costing you. With automated reminders and asset lifecycle data, nothing falls through the cracks.
When managing a large campus or multiple schools across a district, mapping your facilities has never been more important.
Leverage facilities management software to upload your floorplans and tag assets or rooms for better spatial visibility. Whether you're locating a broken fixture or planning a renovation, our interactive asset mapping features make it faster and more intuitive. Understand your building layout and asset locations with just a few clicks.
FlowPath makes managing school events easy with built-in calendar and scheduling tools. Quickly request, approve, and track events across your campus, whether it’s assemblies, sports, or facility rentals. Avoid double-bookings with conflict detection and link work orders for seamless setup and cleanup.
AI-powered scheduling helps you optimize planning and resource use. Staff can view availability, submit requests, and manage events from any device. For rentals, FlowPath even handles invoicing, making event management effortless.
Receive, assign, and complete work orders with ease. Staff can submit requests via their personal portal, while maintenance techs manage tasks directly from their phones using FlowPath’s school-focused work order software.
No more paperwork or chasing down updates—just clear communication and faster resolution times.
Reduce costly classroom disruptions with proactive maintenance scheduling built for schools. FlowPath keeps all your preventive maintenance tasks organized-no more shuffling through paperwork.
Use our AI Assistant to automate maintenance plans and assign work orders, so nothing is missed and you can focus on what's important– your students.
Keep your school facilities running smoothly and prevent unexpected issues before they happen.
FlowPath works wherever your school team does. Our platform is mobile-optimized, giving your staff real-time access to work orders, asset data, and updates from any device-whether they’re in the classroom, gym, or out on the field.
Our cloud-based access is built for busy school facilities teams on the move, so nothing slows you down.
FlowPath gives school facility teams instant access to real-time dashboards and over 90 prebuilt reports, making it easy to track everything from work order volume and response times to asset life cycles and team performance. With AI-powered analytics, you can monitor key metrics, spot trends, and generate custom reports for audits or board meetings-no spreadsheets required.
Our reporting features help you stay audit-ready, optimize your maintenance budget, and make informed decisions that keep your school running efficiently.
Contact our team to learn more about FlowPath facilities management software.
Selecting the best school facilities management software goes far beyond just tracking work orders. The best solutions are designed to support every aspect of your campus operations, making life easier for administrators, maintenance teams, and everyone in between. Here’s what to look for:
FlowPath delivers all these features and more, offering an intuitive, AI-powered platform that helps schools streamline maintenance, improve response times, and create safer, more efficient learning environments.
With robust mobile access, customizable workflows, advanced asset tracking, and industry-leading reporting, FlowPath is designed to meet the unique needs of educational facilities, empowering your team to focus on what matters most: supporting student success
Understanding the current state of school facilities underscores the need for better systems. Consider the following:
Proper facility management oversight is essential for maintaining safe, healthy, and welcoming learning environments. We understand that school leaders and facility teams face daily challenges-often with limited resources-to keep buildings running smoothly for students and staff.
When maintenance issues go unaddressed, the impact is real: as the Government Accountability Office (GAO) notes, “in about half of the 55 schools GAO visited in six states, officials described HVAC-related problems, such as older systems that leaked and damaged flooring or ceiling tiles. If not addressed, such problems can lead to indoor air quality problems and mold, and in some cases caused schools to adjust schedules temporarily."
School districts consistently identify their highest priorities as improving security, expanding student access to technology, and monitoring health hazards-with an estimated 92% prioritizing security and 78% focused on health hazards, according to the GAO.
We know these are not just numbers; they reflect real concerns for student safety, comfort, and opportunity.
Facilities management software is designed to be a true partner for schools, helping you stay ahead of maintenance needs, streamline repairs, and support compliance with safety regulations. By centralizing work orders, automating preventive maintenance, and providing real-time data, these tools empower your team to make informed decisions and create a safer, more supportive environment for everyone.
At FlowPath, our goal is to help you focus on what matters most: nurturing student success in a school that’s safe, comfortable, and ready for learning every day.
Educational institutions operate like small cities—each one has its own utilities, buildings, athletic facilities, security systems, and tech infrastructure to maintain. Without centralized software for facilities management, it's easy for things to fall behind.And the stakes are high. Deferred maintenance not only creates costly surprises but also impacts health, safety, and learning outcomes.
Effective facilities management software for schools helps:
To establish a comprehensive facility management strategy, and to ensure you know exactly what's going on within your school, consider starting with a Facility Condition Assessment (FCA) to elevate your asset management strategy.
An FCA helps districts understand the condition of their buildings, prioritize funding, and plan upgrades. These assessments are comprehensive and should provide your team with a complete rundown of their school district's current condition, assets in need of replacement or repair, cost of improvements, projected lifespan of buildings, equipment, and assets, and more.
But, an FCA is only useful if you know how to apply it to your district.
FlowPath makes it easy to upload FCA data and tie it directly into your everyday operations. Track asset performance, schedule maintenance, plan for replacements, create cost-saving plans, and generate reports to justify capital requests—all from one dashboard. With FlowPath, you get more value from your FCA investment and keep your data working for you.
Everything you need to know.
Facilities management in schools involves maintaining and operating buildings, grounds, and equipment to ensure a safe, efficient, and supportive learning environment. This typically involves a school facility management team, or facility managers, using a CMMS software or other tools to oversee maintenance for the educational facility or facilities.
Facility management software for schools refers to a platform that helps schools organize, automate, and track maintenance tasks, asset management, work orders, and facility scheduling.
Yes. Facilities management software streamlines maintenance, improves asset tracking, reduces costs, and enhances operational efficiency for schools.
It centralizes maintenance, improves communication, extends asset lifecycles, supports compliance, and helps districts manage resources more effectively.
Essential features include work order management, preventive maintenance scheduling, asset tracking, facility scheduling, mobile access, and reporting tools. See Our Features to learn more.
Most modern solutions are cloud-based, providing secure, anytime-anywhere access and simplifying updates and data backup.
For FlowPath, the answer is yes. Integration with other platforms like building automation and administrative systems makes it easy to streamline school operations. But, not every cmms offers these capabilities.
By providing real-time data and analytics on maintenance, assets, and resource use, it helps schools plan budgets and maintenance management proactively.
Reputable CMMS software, or facilities management software, providers use strong security measures and comply with privacy regulations to protect sensitive data.
At FlowPath, we keep all private information just that, private. Educational institutions can rest easy knowing information is always stored securely and only accessible to those they choose.
Common school facilities management tasks include scheduling maintenance, managing work orders, tracking assets, handling compliance, and optimizing energy usage, but often include much more.
Contact sales and we can get detailed with how we can solve your problems.
Schedule a demo with our sales team and we can get you started.
